LOCAL ELECTORAL PROJECT OFFICER [ADMINISTRATIVE OFFICER LEVEL] EKURHULENI METROPOLITAN [ALBERTON] [Ref No: PO – 0591]
An inclusive compensation package of R443,391.00 per year
The purpose of the position is to implement projects, tasks and activities of the local / municipal election office in accordance with the guidelines prescribed by the IEC and the budgets of the regional office. This position reports to the Regional Assistant Manager.
Responsibilities / Duties
Administration of local projects: Develop, implement and monitor, in collaboration with the Regional Assistant Manager, the annual tasks and the standardized activity framework and controls that support the implementation plans of the regional office to achieve the established goals and objectives ● Ensure a culture in the workplace that promotes ethical practices, compliance with the Code of Conduct and integrity ● Develop, communicate and implement effective performance work plans to achieve established performance objectives and goals ● Supervision of expansion and election staff to comply with production targets during peak period ● Provide accurate and comprehensive reports in a timely manner on projects, tasks, and activities ● Manage relationships with local stakeholders ● Handle project-related correspondence ● Keep minutes of meetings and attend meetings, workshops and s training sessions.
Local Corporate Support Services: Assist in the recruitment and training of election staff at the local level ● Make logistical arrangements in support of training of election staff ● Conduct training at the local level ● Identify and receive facilities management and office support services (security, leasing, cleaning, transportation / travel, telecommunications, etc.) ● Provide basic information related to budget processes. ● Get quotes and generate sourcing requests locally through SAP. ● Inform successful suppliers and fill them with orders. ● Receive the goods purchased and respond to financial inquiries.
Local Electoral Operations: Implementation and Coordination of Polling Station Delimitation ● Conducting Polling Station Surveys and Identification of Potential Polling Station Locations ● Conducting Voter Registration ● Coordination of by-elections and related activities ● Coordination and arrangement of local PLC meetings, taking and uploading of minutes on the relevant system ● Coordination of storage facilities, logistics, infrastructure and related tasks in support of electoral events ● Carrying out education, training and civic and electoral outreach activities, as well as other tasks related to elections ● Coordinate activities to carry out national, provincial, and local government elections, vote counting and processing of results ● Coordinate activities for liaison with political parties, administration of candidate nominations and replacement of proportional representation (PR) lists.
Local services: Coordination and support of local civic and democratic education projects, tasks and activities. ● Facilitate conflict management services and solutions for effective stakeholder engagement.
General office administration: Answer phones ● Answer inquiries from the public ● File documentation ● Type correspondence, reports and minutes ● Organize meetings and workshops ● Make copies ● Fax ● Capture dates in relevant IEC systems ● Organize document dispatch.
The successful candidate must be in possession of a three-year Bachelor’s Degree or National Diploma with at least 2 years of relevant work experience ● Knowledge and understanding of the relevant Labor Relations Law, policy and legislation ● Knowledge of legislation and regulations management skills ● Good governance Skills ● Knowledge of operational protocols ● Excellent office and general management skills ● Good verbal and written communication skills ● Good financial, analytical, planning and stakeholder organization skills ● Good knowledge of IT ● People management and interpersonal skills ● Results and quality approach ● Project management experience will be advantageous ● A valid driver’s license and you must be prepared to travel extensively in the corresponding municipality.
Applicants must be South African citizens who have not had a prominent political profile in the last 5 years. In all cases, applications must be marked with the corresponding reference number and be accompanied by an updated full curriculum vitae (CV), as well as certified copies of all qualification documents and the identity document. If applicants are in possession of a foreign qualification, it must be accompanied by an assessment certificate from the South African Qualification Authority (SAQA). Failure to attach the corresponding reference number and submit the requested documents will result in the request not being considered. Please note that the CV, all qualifications and references are subject to verification and appointments will only be made once it has been successfully verified.
All appointments are subject to a probationary period of not less than 12 months and successful applicants will be required to sign a performance contract. The Electoral Commission will only correspond with the shortlisted candidates and the interviews will take place on the date and time specified by the interview panel. The Electoral Commission is under no obligation to fill positions after advertising them and reserves the right not to make any appointment to previous positions. Even if advertised, a position may be withdrawn, re-advertised or filled by transfer or deployment, if it is deemed in the interest of service provision.
Job vacancies applications in Gauteng
Mr. AK Molefe
Fax: (011) 644-7414
Deadline for all applications: January 8, 2021. Please note that applications received after this deadline will not be considered. Applicants who have not been contacted by February 28, 2021 should consider that their applications were unsuccessful.