Program assistant

DAI
Opportunity closing date:
Friday, April 23, 2021
Opportunity type:
job
Southern Africa Trade and Investment Center

Scope of work

Background:

USAID’s Southern Africa Trade and Investment Center (USAID TradeHub) engages with partners throughout the region to increase sustainable economic growth, global export competitiveness, and trade in specific Southern African countries. It supports these goals by (a) increasing exports from Southern African countries to South Africa, (b) increasing exports from selected Southern African countries to the United States (under the African Growth and Opportunity Act [AGOA ]), (c) boost capital and technology flows from South Africa to other southern African countries, and d) provide targeted trade facilitation support to Zambia. USAID TradeHub works with market players to identify and resolve business constraints and to implement sustainable solutions through market-based trade and investment facilitation services. USAID TradeHub programming closely reflects the US government’s partnership with Southern African private companies, US government agencies, Southern African Development Community (SADC) member states, local trade associations and regional and other development partners. USAID TradeHub partners with USAID’s Bilateral Missions through the Regional Mission in the successful fulfillment of its objectives.

Objectives and duties:

The Program Assistant will work with technical teams in managing and implementing work plan activities to achieve key results. She will be responsible for providing administrative support, communications, event coordination, requisitioning, writing, and budgeting to the USAID TradeHub group in South Africa. She will also support the technical teams by supporting the collection, analysis and data entry of the activity using the Technical and Administrative Management Information System (TAMIS) and other platforms.

She will support the management of information and reports, as well as perform the administrative tasks assigned by the Cluster leader and other senior project personnel.

She will do it:

Support data entry of program activities and reports in TAMIS and other platforms.
Write reports, monitoring, evaluation and learning (MEL) database updates, gathering evidence for reports, weekly highlights, or other communication products for review by technical staff. Manage the preparations, scheduling, logistics, drafting of work scopes and other diverse requirements for national and international trips.
Provide support for coordination between technical staff and communication and monitoring and evaluation teams.
Assist assigned managers and team members by maintaining calendars, receiving and writing communications such as correspondence, and answering inquiries.
Collect data from field reports for monitoring and evaluation reports.
Conduct technical literature reviews, compilation of country profiles, and sectoral summaries.
Organize and attend technical meetings and take minutes of deliberations, including follow-up communications.
Assist in conducting reflection, learning, and performance review meetings with technical leaders.
Maintain records of program and project data, lessons learned, and best practices and share with all stakeholders.
Conduct research and support technical staff regarding program and project efforts.
Perform other related tasks as assigned.
Qualifications and skills:

Bachelor’s degree in development, economics, business administration, or a similar field;
Two or more years of experience in development work;
Experience with USAID or other donor-funded programs is preferred;
Strong analytical skills;
Good organizational and multitasking skills;
Strong writing skills;
Mastery of various computer packages with at least Microsoft Word, Excel and PowerPoint is required; and
Fluent English is required.
Supervisory responsibilities:

The program assistant will not have supervisory responsibilities.

Headquarters:

Pretoria, South Africa

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