Program Administrative Assistant, Africa Field Division

Conservation South Africa (CSA)

Opportunity closing date:

Friday, October 16, 2020

Opportunity type:

job

Conservation South Africa, (CSA), as a local affiliate of Conservation International (CI), is committed to helping societies adopt a more sustainable development approach, one that considers and values ​​nature at all times and enhances human well-being through through the conservation of healthy ecosystems and the goods and services they provide. Conservation South Africa seeks to influence policy, develop markets, engage the private sector, and support communities to develop and implement economic growth models based on conservation and long-term human well-being.
Conservation South Africa currently has a vacancy for a Program Administrative Assistant to support Africa Field Division (AfFD) staff working in South Africa. This is a 12-month contract position with renewal dependent on availability and performance of funding.
CSA is seeking to appoint an Administrative Assistant to the Africa Field Division Program based in Cape Town.
Compensation: Basic salary plus benefits. Kindly state your expected salary with your application.

Responsibilities:

Manage senior staff journals as needed

Appointment booking for CI regional staff

Prepare EFT for any service provider used by the AfFD team to ensure timely payment for services and facilities.

Assist with the reconciliation of per diem and other travel advances and entry into the electronic claims system

Assist with meeting setup and boardroom reservations when needed

Take minutes at events and meetings as needed

Draft and type correspondence

Coordinate logistics for events and workshops.

Help staff book and plan trips using preferred travel provider

Help complete and submit travel documentation.

Develop and maintain an orderly and systematic electronic and manual filing system.

Make sure office equipment is fully operational

Help complete and submit timesheets

Manage the completion, collection and submission of license forms.

Assist with the acquisition and hiring of consultants as needed

Liaise with project staff and support project managers as needed

Requirements:

Grade 12 with training in secretarial functions and tertiary education in administration or administration;

Minimum 5 years relevant work experience;

Contactable references

Experience in MS Office programs, including knowledge of spreadsheets;

Good administrative and interpersonal skills;

Ability to handle pressure and dynamics to change;

Valid driver’s license.

Application process and disclaimer:

Individuals who meet the requirements listed above are encouraged to apply.

Send your Curriculum Vitae and cover letter to: csajobs@conservation.org

Please indicate NGO-Pulse in your application.

Shortlisted candidates will be contacted directly and must be available for interviews.

CSA will contact only shortlisted candidates.

If you do not receive feedback from us within 14 days of the closing date, please consider that your request was not successful.

Conservation South Africa reserves the right not to occupy this position.

CSA is an affirmative action employer, where possible, selection will favor previously disadvantaged individuals, provided they are in possession of the necessary skills, knowledge and experience.
For more information on Conservation South Africa, see www.conservation.org